Last month in my “Getting Down to Business” newsletter I talked about how managing office space better can save a business money.

Now I want to turn the focus on managing a home office, which many of us have these days.

Here are some ideas to help you stay focused, increase your productivity, and work more efficiently. You’ll also save money!

Simple and Clutter-free

Keeping your office area simple and clutter-free can save you a lot of money – and make you more productive and focused. Avoid filling up your office space with things you do not need.

In most cases, a simple and comfortable desk, with a good chair, and a filing cabinet does the job! I encourage those who have hired me to help them with their home office space to think “minimal, comfortable, but functional.”

Do Not Disturb Sign

Think of your home office work time as sacred. If you need to, hang a “Do Not Disturb” sign on your office door. Be more discerning about which distractions you allow to interfere with your work.

Office Supplies

Being organized and having your office supplies readily available is very important. Create an area specifically for office supplies, so that you can see what you have and avoid buying things that you do not need. Consider making your office supplies off-limits to others in your household. These Poppin desk organizing products are colorful and functional.

Paper Flow

The #1 reason people hire me is that their paper clutter is out of control. Create an incoming mail processing system and paper-flow systems that prevent paper piles. Consider using the scanner found in most printers these days and moving what you can to “digital” filing.

Avoid Impulse Buying

Do you really need the latest “home office” gadget or is it going to create more clutter? Just because it’s on sale this week doesn’t mean you need it! Buying only what you really need saves you money in the long run.

Turn Off Social Media

Social media can be a major distraction for those who work at home. Tools like LeechBlock and StayFocusd can help you stay on track and eliminate social media distractions when you need to be focused.

Dealing With Isolation

Some people struggle at their home office because of the isolation. Be sure to take a break even if it’s only for a short walk to get some fresh air. Schedule breaks into your day.

Decoration

Perk up your office with fresh flowers or some wall art to create a happy home work space!

Start and End Your Day with a Clean Desk

Studies show that starting the day with a clean, clutter-free desk and ending the day the same way makes people happier and more productive. Give it a try and see for yourself!

nancy-blackIf you have questions now, please don’t hesitate to reach out now. I offer businesses a complimentary no-obligation discovery consultation.

To learn more you can reach me at (978) 922-6136.

 

 

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“I called Nancy to help us get organized to move to our new office. Because she worked with each staff member to assess the efficiency of their workspace before the move, their cubicles were designed to meet their individual needs. She even organized our supply cabinets, and kitchen area in the new office. The greatest value of her service was the smooth transition from one office to another. I would highly recommend her.” – Orit Goldstein, President. Ozzy Properties

Everyone who owns a small to medium-size business is concerned about their bottom line. One of the often overlooked costs of running a business is the cost of office space. From my experience, there are, generally speaking, two scenarios that offer cost savings; moving to new space or re-working existing space.

This month I want to talk about those who are MOVING, or are considering moving, in the near or not too distant future.

Moving

In the past few years I’ve worked with companies who have either moved up or sized down. In some places office space is less costly than in the past, and landlords are very flexible with terms. Moving can result in a significant savings.

The key to achieving the maximum savings when moving is pre-planning. This is where a Professional Organizer becomes a very good investment. Here are some things to consider if you are moving.

(1) Clearly define how much space you need for the different people and departments in your organization.

(2) Review paper-flow and “people-flow” (how people work with each other on an hourly or daily basis).

(3) Review document storage and long-term retention requirements.

(4) Review technology and how much equipment people have – and how much do they really need? For example, shared printing can cut down the cost of equipment and ongoing maintenance costs. Saving documents to the cloud can cut down on document storage costs. It can also make it easier for people to retrieve important documents when they need them, from wherever they are.

(5) Desk areas should be organized so that people have what they need and it is easily accessible. I like to think of desk areas as a “Control Tower,” everything should be right there for people to see, find, and use when they need it (no searching around and looking for things – which wastes time).

(6) Ergonomically designed desks and chairs will save you money when it comes to health insurance costs. They cut down on the costs associated with workplace injuries and things like carpel tunnel syndrome, back, neck, and shoulder issues.

(7) Think “Minimalist” and don’t “clutter up” your office space.

(8) Natural light energizes people and creates a more friendly office environment. It has also been shown to be a moral booster!

(9) Consider stand-up desks which studies show can improve efficiency and also are considered ergonomically more employee-friendly.

(10) Identify people who may need professional help getting organized and eliminating clutter from their workspace.

Next month, I’ll talk about re-working existing office space and how you can cut costs and better use your existing space.

If you have questions now, please don’t hesitate to reach out now. I offer businesses a complimentary no-obligation discovery consultation. To learn more you can reach me at (978) 922-6136.

I hope you are enjoying your summer!

 

Nancy Black
Organization Plus

htttp://organizationplus.com

(978) 922-6136

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“I called Nancy to help us get organized to move to our new office. Because she worked with each staff member to assess the efficiency of their workspace before the move, their cubicles were designed to meet their individual needs. She even organized our supply cabinets, and kitchen area in the new office. The greatest value of her service was the smooth transition from one office to another. I would highly recommend her.” – Orit Goldstein, President. Ozzy Properties

Everyone who owns a small to medium-size business is concerned about their bottom line. One of the often overlooked costs of running a business is the cost of office space. From my experience, there are, generally speaking, two scenarios that offer cost savings; moving to new space or re-working existing space.

This month I want to talk about those who are MOVING, or are considering moving, in the near or not too distant future.

Moving

In the past few years I’ve worked with companies who have either moved up or sized down. In some places office space is less costly than in the past, and landlords are very flexible with terms. Moving can result in a significant savings.

The key to achieving the maximum savings when moving is pre-planning. This is where a Professional Organizer becomes a very good investment. Here are some things to consider if you are moving.

(1) Clearly define how much space you need for the different people and departments in your organization.

(2) Review paper-flow and “people-flow” (how people work with each other on an hourly or daily basis).

(3) Review document storage and long-term retention requirements.

(4) Review technology and how much equipment people have – and how much do they really need? For example, shared printing can cut down the cost of equipment and ongoing maintenance costs. Saving documents to the cloud can cut down on document storage costs. It can also make it easier for people to retrieve important documents when they need them, from wherever they are.

(5) Desk areas should be organized so that people have what they need and it is easily accessible. I like to think of desk areas as a “Control Tower,” everything should be right there for people to see, find, and use when they need it (no searching around and looking for things – which wastes time).

(6) Ergonomically designed desks and chairs will save you money when it comes to health insurance costs. They cut down on the costs associated with workplace injuries and things like carpel tunnel syndrome, back, neck, and shoulder issues.

(7) Think “Minimalist” and don’t “clutter up” your office space.

(8) Natural light energizes people and creates a more friendly office environment. It has also been shown to be a moral booster!

(9) Consider stand-up desks which studies show can improve efficiency and also are considered ergonomically more employee-friendly.

(10) Identify people who may need professional help getting organized and eliminating clutter from their work space.

Next month, I’ll talk about re-working existing office space and how you can cut costs and better use your existing space.

If you have questions now, please don’t hesitate to reach out now. I offer businesses a complimentary no-obligation discovery consultation. To learn more you can reach me at (978) 922-6136.

{ Comments on this entry are closed }

One of the biggest changes I’ve watched is how we all work. Many have replaced a traditional office with a home office, or have a home office, in addition to their outside office, where they work one or two days a week.

If you are struggling with managing your home office, and many do so you are not alone, I can help.

Call me at (978) 922-6136 for a no cost “Discovery Session” to discuss your current situation.

Here are some ideas to consider related to setting up and successfully using a home office.1. List tasks that you will do in your office. It’s helpful to know specifically what you want to accomplish. Take a good look at what is in the room, what do you really need, what is just unnecessarily taking up space? Remove all items that are NOT related to your business.

2. Determine where you will store supplies. Minimize over-buying of office supplies by keeping them organized in one area.

3. Decide what furniture, equipment, and technology you need. A very comfortable yet functional chair is important. There are several types to choose from. Test them out at your local Staples office supply store. The right desk is important and of course ample space for a laptop/PC, monitor and printer is a must-have.

4. Be sure that the electrical work and lighting are adequate. Too often I see home offices with inadequate power and lighting. Avoid bright lights that may cause excessive glare. Warmer lighting and the use of a desk lamp often create a more user-friendly office space!

5. Organize your desk and work area so that the things you use most often are easily accessible.

6. Create areas for related tasks, supplies or operations. For example, a technology area, an office supply area, a paper processing/filing and collating area.

7. Consider a “Do Not Disturb” sign for your office door!

Whether you have a lot of space for your home office or a limited amount of space, getting it organized and properly configured will allow you to be more productive and enjoy working in your home office!

Best wishes,

Nancy Black
If you, or your staff, are having challenges with disorganization and clutter, it might be time to consider a Professional Organizer. I can help. Call me at (978) 922-6136.

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crane-beach-02

Being organized is the key to easy living. Here are 7 organizing tips to help you enjoy the rest of your summer.

1) Time for You

Plan leisure time to read a book, go to an outdoor concert, ride a bike, work in your garden, visit with someone special, or do whatever YOU enjoy most. Put it in your calendar and make it a priority. Life quickly gets out of balance when all you do is things for everyone else but yourself!

2) Grab and Go Bag

Keep a “Grab-and-Go” bag with your favorite sports equipment. You will avoid the last minute search for what you need.

3) Be Ready for Fun

Have a large plastic container in your car with balls, bats and more for that spontaneous stop at a playground or park!

4) Outdoor Necessities

Have a bag packed with beach towels, sun screen, wet-wipes, tissues and a first aid kit. Have kids pack their pails and shovels, beach balls, etc. Mesh draw-string bags are light and easy for kids to carry and allow sand and water to drain off of toys. See: https://www.amazon.com/s?field-keywords=BSN-Heavy-Duty-Mesh-Equipment-Bag

5) Put the Kids to Work

Have kids pack their own activity bag to keep them busy in the car. Even a 2 year old can choose their toys or books.

6) Save Money

You can save a lot of money if you pack snacks, drinks, and even lunches!

7) Travel Kit

For weekend escapes have a travel kit ready-to-go with toothbrush, toothpaste, shampoo, shaving cream, aspirins, bug bite spay, sun-burn spray (hopefully, you won’t need it), and other cosmetic items that you use.

Summer is here and as the 1934 George Gershwin song from the play “Porgy & Bess” says, “Summertime, and the livin’is easy.”

What’s your favorite part of summer? Visit my Facebook page and share your favorite things to do.

http://facebook.com/organizationplus

Enjoy your summer !

Learn More About My Virtual Organizing Services

If you need help getting organized and think it’s time to hire a professional, but prefer not to work on-site, my VIRTUAL ORGANIZING services are the perfect solution. http://organizationplus.com

Nancy Black
Organization Plus
http://organizationplus.com
(978) 922-6136

 

 

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As a Professional Organizer I’ve seen a lot change over the past 30 years.

One of the biggest changes I’ve watched is how we all work. Many have replaced a traditional office with a home office, or have a home office, in addition to their outside office, where they work one or two days a week.

If you are struggling with managing your home office, and many do so you are not alone, I can help.

Call me at (978) 922-6136 for a no cost “Discovery Session” to discuss your current situation.

Here are some ideas to consider related to setting up and successfully using a home office.1. List tasks that you will do in your office. It’s helpful to know specifically what you want to accomplish. Take a good look at what is in the room, what do you really need, what is just unnecessarily taking up space? Remove all items that are NOT related to your business.

2. Determine where you will store supplies. Minimize over-buying of office supplies by keeping them organized in one area.

3. Decide what furniture, equipment, and technology you need. A very comfortable yet functional chair is important. There are several types to choose from. Test them out at your local Staples office supply store. The right desk is important and of course ample space for a laptop/PC, monitor and printer is a must-have.

4. Be sure that the electrical work and lighting are adequate. Too often I see home offices with inadequate power and lighting. Avoid bright lights that may cause excessive glare. Warmer lighting and the use of a desk lamp often create a more user-friendly office space!

5. Organize your desk and work area so that the things you use most often are easily accessible.

6. Create areas for related tasks, supplies or operations. For example, a technology area, an office supply area, a paper processing/filing and collating area.

7. Consider a “Do Not Disturb” sign for your office door!

Whether you have a lot of space for your home office or a limited amount of space, getting it organized and properly configured will allow you to be more productive and enjoy working in your home office!

Nancy Black
Organization Plus
http://organizationplus.com
(978) 922-6136

{ Comments on this entry are closed }

Most of the people who reach out to me for help have lived with clutter and general disorganization for some time.

At some point, they become overwhelmed. Try as hard as they might, they can’t seem to make the changes required to live clutter-free and manage life, work, a home office or a work office in an organized way.

That’s where a Professional Organizer makes the difference.

I’ve seen it all and my approach to helping people in this predicament is very different than most Professional Organizers who try to “put a square peg in a round hole.”

I realize that everyone’s lifestyle is different and my solutions, while fundamentally the core of getting organized, are CUSTOMIZED to a person’s particular lifestyle and situation.

The key to getting organized is the same as losing weight, exercising, being more productive, and achieving success. These things all share one common element.

HABITS

There is scientific evidence that proves this, as Charles Duhigg talks about in his book “The Power of Habit: Why We Do What We Do in Life and Business.”
http://www.amazon.com/Power-Habit- What-Life-Business/dp/081298160X

Identifying bad habits and instilling new GOOD habits is part of how I help people. It is also the key to long-term success in being organized and living clutter-free.

Common Habit

Not having a place to put things and so they end up piled on any available surface.

Good Habit

Create a place where things belong and then put them there. Think: “A place for everything and everything in its place”

Common Habit

Not keeping an organized calendar (book, electronic) and living off of “sticky notes.”

Good Habit

Keeping a calendar and scheduling things to do, appointments, and other tasks.

Common Habit

Saying “YES” to everything.

Good Habit

Learn to say “I’m not sure about that, can I get back to you shortly about it?” when you are not sure about the commitment or how it will adversely impact the other things you want and need to do.

Common Habit

Not prioritizing and having everything look equally important.

Good Habit

Setting your priorities and sticking to them. Write down the 3 most important things you have to do and number them in priority, 1, 2, & 3. When you have completed those, select the next 3.

Common Habit

Doing everything for everyone else and not taking time to do things for yourself.

Good Habit

Make time EVERYDAY for #1 — YOU and what you like to do. It might only be for 20 minutes, but it is the 1st step toward making time for #1 — YOU.

Need help creating some new GOOD habits? If you or someone you know needs help getting organized, or removing the clutter in their lives, I can help. I’ve helped hundreds of people ranging from young new parents to those with a home office to seniors, or anyone who has just accumulated too much stuff!

If you need help give me a call at (978) 922-6136 or use the online contact form at this link.

Nancy
(978) 922-6136
http://organizationplus.com

 

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cole-landscaping-01Cole Landscaping & Irrigation contacted me about helping their employees with workspace management and time management. After an open group discussion I then worked with employees individually. Everyone is happy and everyone is more productive at work!

Here’s what the owners had to say:

“Cole Landscaping & Irrigation has been a client of Nancy Black (Organization Plus) for a few years. Nancy is pleasant to work with and a true professional and pioneer in the field of Professional Organizing. Our company moved from one location to a new space in Ipswich. Since our business was founded in 1991, we had accumulated years’ worth of papers, files and office furniture and equipment. Organizing desks and work spaces for better workflow and creating systems that worked well with our business was a big task that was made much easier with Nancy’s guidance. The best part of working with Organization Plus is that she customizes her solutions to adapt to the needs of our business. We thank Nancy for her help and highly recommend her services to a business who needs help transforming their work space.”

Greg & Barbara Cole
Cole Landscaping & Irrigation, Inc.

If you need help at your business give me a call at (978) 922-6136 or use the online contact form at this link.

Nancy Black
Organization Plus
(978) 922-6136

http://organizationplus.com

 

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Encouraging Vacation Time Off is a Win-Win

May 15, 2016

We have become a nation of vacation deprived workers. Americans not only get less vacation than many of their European counterparts, but they do not take all the days they are entitled too. A study by Oxford Economics, an economics analysis firm, found that Americans are throwing away $52.4 billion in earned vacation benefits every […]

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Help Mom on Mother’s Day

May 1, 2016

Over the years as a Professional Organizer I’ve worked with a lot of Moms. Often they live such hectic lifestyles and have so many “things on their plate” that they never take the time, or even have the inclination, to get organized.  Maybe the perfect gift for Mom this year is a gift certificate from Organization […]

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Time is Money (and the numbers are HUGE)

April 27, 2016

Recently I spoke to the Peabody Area Chamber of Commerce about the organizing challenges many business people face today. I focused on TIME MANAGEMENT. Virtually all of my clients have needed help in this area and time management is directly linked to being disorganized. Everyone has heard the saying “Time is money.” You’ve probably used […]

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Spring Cleaning is Really Spring ORGANIZING

April 7, 2016

Although Spring showed up this year on the North Shore along with a snowstorm, it still reminded me that it’s time for some Spring Cleaning! While most think of “Spring Cleaning,” as you might expect, I really think of it as “Spring Organizing.” With that in mind, here are three areas where you can start […]

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Spring P-U-R-G-E

March 31, 2016

The change of seasons is the perfect time to think about a P-U-R-G-E. Prioritize – you can’t do everything, so be sure to prioritize the most important items you want to work on. Unload – get rid of things you don’t need or don’t use anymore. Recycle – a lot of things can be recycled […]

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Using a Professional Organizer to Improve Employee Performance

March 16, 2016

As a Professional Organizer I work with business owners, executives, and company employees helping them to be more organized and improve their time management skills. In almost all cases, being disorganized is directly tied to time management issues. Working on both issues, time management and becoming organized, is critical to a long-term positive outcome. One […]

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Life Hacks Make Life Easier

February 29, 2016

Life hacks are little ways to make our lives easier. They free up time for other things, hopefully things that you REALLY want to do. Here are some of my favorite life hacks for organizing your HOME. Remove all items from a closet or drawer. Only put back and keep what you use! You can […]

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Managing Storage

February 26, 2016

As a Professional Organizer I’ve helped many businesses optimize their clutter issues, paper flow, better use their office space, cut office supply costs, and even coach senior managers and employees on time management. Today, I want to talk about STORAGE, the potentially unnecessary and high-cost of storage, as well as offer some options available to […]

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Cloud Storage Considerations

February 25, 2016

Cloud Storage Considerations By Jason Clucas Top 5 things to think about before going cloud: 1. What am I storing there and how often do I need to work on/access that information? 2. What security measures does my cloud provider need to meet based on what I am storing? 3. How will I get the […]

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Advice from a Professional Organizer for Managing DIGITAL Clutter

January 17, 2016

While many of my clients have challenges with physical clutter, in recent years I’ve found that many of my business clients also suffer with DIGITAL CLUTTER. Specifically, I see a lot of people struggle with email. In this issue of “Getting Down to Business” I want to share some ideas to help you manage your […]

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January is GO Month

January 11, 2016

Each year the National Association of Professional Organizers (NAPO) celebrates and promotes Get Organized Month. GO Month is a national industry-wide event aimed at raising the awareness of the many benefits of getting organized. Here are some interesting statistics: Of 400 adults polled in a November survey conducted on behalf of NAPO, 71 percent said […]

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Advice to Get Organized & Eliminate Clutter in 2016

January 4, 2016

With the New Year upon us I thought I’d use my newsletter this month and give subscribers some ideas to help them get better organized and remove the clutter in their world. I hope you find this mini-checklist helpful. Get Professional Help I can’t tell you the number of people who have told me they’ve […]

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