For Business Owners, Managers, and Executives
In my general newsletter on January 1st, I wrote about time management and starting the New Year off thinking about how we spend our time. Good time management makes life go more smoothly. Poor time management creates anxiety and stress.
For business owners, managers, and executives, time management is even more important.
Good time management translates into better results, increased effectiveness, and leads to increased profitability. Poor time management can actually HURT your profitability. I’ve seen this far too often and many business people have hired me to help them get organized and help them with time management – the two go hand-in-hand.
Here are some ideas to think about when managing your time in 2013.
Multi-tasking is a Myth
Time management experts often recommend that we focus on one thing at a time. Doing so can DOUBLE productivity, work output, and performance. That type of productivity can mean the difference between success and failure for a small business. Force yourself to do one thing at a time until that task is 100% complete. Try this for a week, I think you’ll be happy with the results and never fall victim to the multi-tasking myth again!
I recently read that a study by the University of London shows that a person’s IQ falls 10 points when they’re overly stimulated by emails, texts, and phone calls! Stop for 30 minutes and evaluate how you spend your time relative to technology. Don’t check your email every 20 minutes (three times a day is what I generally recommend), stay off Facebook while you are working, and turn off all the chimes and bells on your cell phone (or better yet, turn it off altogether for two or three hours at a time).
Organize Your Space
43% of Americans consider themselves unorganized and as a result it causes them to stay late at the office at least two nights per week. It doesn’t have to be that way.
Organization experts agree that the first step to increasing productivity is to clear and then organize your space. Eliminate everything that isn’t necessary, then create a system for the things that are priorities. For example, use color-coded and labeled file folders for the items that are urgent, to be done that day, and another for things that can wait until tomorrow. This is what I do for clients who hire me for a Three Hour Transformation.
The Open Door Policy
Forget an “open door” policy at work, you’ll never get anything done if you are always interrupted. Make sure your staff knows they have to schedule an appointment with you for anything other than emergencies. Close your office door when you need time to focus. I’ve even seen people who put a “Please Do Not Disturb” sign on their doors.
It’s important that business people focus on the most important tasks, their responsibilities, and their expertise. Anything that can be delegated to someone else SHOULD be delegated to someone else. Executives should not be managing office supplies or cleaning the office.
I’ll share more ideas to help you manage your time more effectively in my February “Getting Down to Business” newsletter. Until then, stop by my Facebook page for more helpful tips and advice to help you get more organized and make 2013 your best year ever!
If you struggle with clutter, need help organizing your papers, find yourself with the Terrible Too’s (too much to do, too little time), I can help. Maybe it’s time for a Three Hour Transformation to help you get moving in the right direction?